Liability for contents
The contents of our pages have been created with the utmost care. However, we cannot guarantee the accuracy, completeness and timeliness of the content. As a service provider, we are responsible for our own content on these pages in accordance with the general laws pursuant to § 7 Para.1 TMG. According to §§ 8 to 10 TMG, however, we are not obligated as a service provider to monitor transmitted or stored third-party information or to investigate circumstances that indicate illegal activity. Obligations to remove or block the use of information under the general laws remain unaffected. However, liability in this regard is only possible from the point in time at which a concrete infringement of the law becomes known. If we become aware of any such infringements, we will remove the relevant content immediately.
Liability for links
Our offer contains links to external websites of third parties, on whose contents we have no influence. Therefore, we cannot assume any liability for these external contents. The respective provider or operator of the pages is always responsible for the content of the linked pages. The linked pages were checked for possible legal violations at the time of linking. Illegal contents were not recognizable at the time of linking. However, a permanent control of the contents of the linked pages is not reasonable without concrete evidence of a violation of the law. If we become aware of any infringements, we will remove such links immediately.
The contents and works created by the site operators on these pages are subject to German copyright law. Duplication, processing, distribution, or any form of commercialization of such material beyond the scope of the copyright law shall require the prior written consent of its respective author or creator. Downloads and copies of this site are only permitted for private, non-commercial use. Insofar as the content on this site was not created by the operator, the copyrights of third parties are respected. In particular, third-party content is identified as such. Should you nevertheless become aware of a copyright infringement, please inform us accordingly. If we become aware of any infringements, we will remove such content immediately.
Status: January 2022
1 General information
We take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations.
The controller within the meaning of the EU General Data Protection Regulation (“GDPR”) with regard to the processing of personal data in connection with the Website is EventTriologie GmbH, Keplerstraße 73, 69120 Heidelberg, Germany (“Triologie”, “we”, “us”).
2 Processing of your data
As a matter of principle, we process your personal data only insofar as this is necessary to provide a functional website and our content and services.
3 Visiting the website
3.1 In principle, you can visit our website without providing us with any personal data. As is usual with most websites, our systems automatically record every access or retrieval of our website and store this temporarily in a log file (“log files”). The data stored in this context includes in particular the following data:
– IP address of the requesting computer
– Name and URL of the accessed file
– Date and time of access
– access status / http status code
– amount of data transferred in each case
– identification data of the browser used
3.2 We are not able to assign this data to specific persons. Personal user profiles are also not created. The aforementioned processing of data takes place for the purpose of enabling the use of the website (connection establishment) and for internal system-related purposes (technical administration, system security). The storage in log files is done to ensure the functionality of the website. In addition, we use this data to optimize the website and to ensure the security of our systems.
Insofar as the processing of data in the context of visiting the website involves personal data, the corresponding processing of this data is based on Art. 6 (1) p. 1 lit. f DSGVO (legitimate interest). The legitimate interest follows from the above-mentioned purposes.
4.1 On the website, the possibility of contacting us by, for example, contact form, email, telephone or via social media is available. If you contact us in these ways or send us an inquiry, the personal data you provide will be stored by us. In this respect, we do not collect any mandatory data, but only receive and store the personal data that you transmit to us. This data is used exclusively for the purpose of processing the corresponding request.
– Types of data processed: inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), content data (e.g. entries in online forms), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
– Data subjects: Communication partners, interested parties.
– Purposes of processing: contact requests and communication, management and response to requests.
– Legal bases: contract performance and pre-contractual inquiries (Art. 6 para. 1 p. 1 lit. b. DSGVO), Legitimate Interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).
4.2 The legal basis for the processing of the aforementioned personal data is Art. 6 para. 1 p. 1 lit. f DSGVO (legitimate interests). The legitimate interest arises from the fact that we can only perform the action requested by the user (e.g. answering inquiries) by processing the user’s data accordingly. If the contact aims at the possibility of concluding a business relationship with us, Art. 6 para. 1 lit. b DSGVO (contract performance and pre-contractual measures) is additionally the legal basis for the processing.
We use so-called session cookies to recognize that you have already visited individual pages of our website. These are automatically deleted after you leave our site.
You can configure your browser so that no cookies are stored or a message always appears before a new cookie is created. However, the deactivation of cookies may mean that you cannot (fully) use all the functions of our website.
5.2 The legal basis for the above processing of personal data is Art. 6 para. 1 p. 1 lit. f DSGVO (legitimate interest). The legitimate interest follows from the above purposes, to optimize website use and to improve user-friendliness.
6 Data transfer to third parties
The personal data collected in the course of using the website will – subject to other cases expressly described in this data protection declaration – not be passed on to third parties or transmitted in any other way without your consent. Exceptions to this are transfers of personal data to state institutions and authorities, insofar as we are legally obligated to do so. The legal basis for this processing of your personal data is Art. 6 para. 1 p. 1 lit. c DSGVO (fulfillment of a legal obligation).
For the operation of the website and the services offered on the website (for example, hosting of the website), we may use external IT service providers who process personal data from you on our behalf. These service providers process the data exclusively in accordance with our instructions. The legal basis for such data processing is Art. 6 para. 1 p. 1 lit. b) DSGVO (contract performance and pre-contractual measures) and Art. 28 DSGVO (order processing).
7 Duration of storage of your personal data
Insofar as no other storage period results from the other regulations of this data protection declaration, we store your personal data obtained by us in connection with the use of the website only as long as this is necessary to process your requests or inquiries to us, thereafter only to the extent and insofar as we are obligated to do so due to legal storage obligations. If we no longer need your data for the purposes described above, it will only be stored during the respective legal retention period and not processed for other purposes.
8 Your rights
You have the right to request information from us at any time about the personal data we have stored about you. If the legal requirements are met, you also have the right to demand that we correct, delete or restrict the processing of the relevant data and the right to object to the processing of your data by us.
If you have given your consent to the use of personal data, you may revoke this consent at any time for the future.
If you believe that the processing of personal data concerning you by us violates applicable data protection law, you may lodge a complaint with the competent supervisory authority for data protection.
You can contact us at the address given in section 1. You can reach our designated data protection officer at the e-mail address firstname.lastname@example.org and by telephone at +49-6221-39505-315.
10 Data security
EventTriologie maintains up-to-date technical measures to ensure data security, in particular to protect your personal data from dangers during data transmissions and from third parties gaining knowledge. These are adapted to the current state of the art in each case.
11 Changes to the data protection declaration
From time to time, it may become necessary to amend this data protection declaration, for example due to further developments of our website or due to legal changes. We therefore reserve the right to change the data protection declaration at any time with effect for the future. We therefore recommend that you read this data protection declaration again at regular intervals.
12 Newsletter and electronic notifications
We send e-mails, newsletters and other electronic circulars (hereinafter “newsletters”) only with the consent of the recipients or a legal permission. If the contents of a newsletter are specifically described in the context of a registration, they are decisive for the consent of the users. Otherwise, our newsletters contain information about our services and us.
In order to subscribe to our newsletters, it is generally sufficient to provide your e-mail address. However, we may ask you to provide a name, for the purpose of personal address in the newsletter, or further information, if this is necessary for the purposes of the newsletter.
Double opt-in procedure: The registration for our newsletter is always carried out in a double opt-in process. This means that after registration you will receive an e-mail in which you are asked to confirm your registration. This confirmation is essential to prevent misuse. Subscriptions to the newsletter are logged in order to document the subscription process in accordance with regulatory requirements. This includes the documentation of the registration and confirmation time as well as the IP address.
Deletion and restriction of processing: we may store removed email addresses for up to 6 months based on our legitimate interests before deleting them to be able to prove consent formerly given. The processing of this data will be limited to the purpose of a possible defense against claims. An individual request for deletion is possible at any time, provided that the former existence of consent is confirmed at the same time. In the case of obligations to permanently observe objections, we reserve the right to store the e-mail address in a blocking list for this purpose alone.
The logging of the registration process takes place on the basis of our legitimate interests for the purpose of proving its proper course. If we commission a service provider to send e-mails, this is done on the basis of our legitimate interests in an efficient and secure dispatch system.
Legal basis: The newsletter is sent on the basis of the recipients’ consent or, if consent is not required, on the basis of our legitimate interests in direct marketing, if and to the extent that this is permitted by law, e.g. in the case of advertising to existing customers. Insofar as we commission a service provider to send e-mails, this is done on the basis of our legitimate interests. The registration process is recorded on the basis of our legitimate interests to prove that it was carried out in accordance with the law.
Contents: Information about us, our services, promotions and offers.
Analysis: The newsletters contain a so-called “web beacon”, i.e. a pixel-sized file that is retrieved from our server when the newsletter is opened, or, if we use a shipping service provider, from their server. In the course of this retrieval, technical information, such as information about the browser and your system, as well as your IP address and the time of the retrieval, are initially collected.
This information is used for the technical improvement of our newsletter based on the technical data or the target groups and their reading behavior based on their retrieval locations (which can be determined with the help of the IP address) or the access times. This analysis also includes determining whether the newsletters are opened, when they are opened and which links are clicked. For technical reasons, this information can indeed be assigned to the individual newsletter recipients. However, it is neither our intention nor, if used, that of the dispatch service provider to observe individual users. Rather, the evaluations serve us to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.
The evaluation of the newsletter and the measurement of success are carried out, subject to the express consent of the users, on the basis of our legitimate interests for the purpose of using a user-friendly as well as secure newsletter system, which serves both our business interests and meets the expectations of the users.
Unfortunately, a separate revocation of the performance measurement is not possible, in which case the entire newsletter subscription must be cancelled, or it must be contradicted.
– Types of data processed: inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), meta/communication data (e.g. device information, IP addresses), usage data (e.g. websites visited, interest in content, access times).
– Data subjects: Communication partners.
– Purposes of processing: direct marketing (e.g., by e-mail or postal mail).
– Legal basis: Consent (Art. 6 para. 1 p. 1 lit. a. DSGVO), Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).
– Possibility of objection (opt-out): You can cancel the receipt of our newsletter at any time, i.e. revoke your consent or object to further receipt. You will find a link to cancel the newsletter either at the end of each newsletter or you can otherwise use one of the above contact options, preferably e-mail, for this purpose.
Provision of the online offer and web hosting
In order to provide our online offer securely and efficiently, we use the services of one or more web hosting providers from whose servers (or servers managed by them) the online offer can be accessed. For these purposes, we may use infrastructure and platform services, computing capacity, storage space and database services, as well as security services and technical maintenance services.
The data processed in the course of providing the hosting offer may include all information relating to the users of our online offer, which is generated in the course of use and communication. This regularly includes the IP address, which is necessary to be able to deliver the contents of online offers to browsers, and all entries made within our online offer or from websites.
E-mail sending and hosting: The web hosting services we use also include the sending, receiving and storing of e-mails. For these purposes, the addresses of the recipients and senders as well as further information regarding the e-mail dispatch (e.g. the providers involved) and the contents of the respective e-mails are processed. The aforementioned data may also be processed for SPAM detection purposes. Please note that e-mails are generally not sent encrypted on the Internet. As a rule, e-mails are encrypted in transit, but (unless a so-called end-to-end encryption method is used) not on the servers from which they are sent and received. Therefore, we cannot assume any responsibility for the transmission path of the e-mails between the sender and the reception on our server.
Collection of access data and log files: We ourselves (or our hosting provider) collect data on access to the server (logs). The logs may include the address and name of the web pages and files accessed, the date and time of access, the volume of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page) and, as a rule, IP addresses and the requesting provider.
The server log files may be used, on the one hand, for security purposes, e.g., to prevent server overload (especially in the event of abusive attacks, so-called DDoS attacks) and, on the other hand, to ensure the utilization of the servers and their stability.
– Types of data processed: Content data (e.g. entries in online forms), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
– Data subjects: Users (e.g., website visitors, users of online services).
– Legal grounds: Legitimate interests (Art. 6 para. 1 p. 1 lit. f. DSGVO).
Services used and service providers: